Rejecting a timecard is a guided step because the two things people mean by "reject" have very different consequences. Click Reject… on a pending card and choose:
- Needs a fix from the employee — the hours still count. The employee is notified to submit a punch change request — right for "you forgot to punch out, send me the real time."
- Reject and exclude the hours from pay — the hours come out of pay-period totals and earnings. Use only when the time is genuinely not payable, such as a duplicate punch.
Both paths require a Reason, and the reason is shared with the employee — write it so they know exactly what to do next.
What the employee sees
The row shows Rejected on their Time Sheets, with your reason in its comments. Excluded hours show struck through with an Excluded from pay chip. If they send a correction and you approve it, you can Reopen and re-approve the card.