Crew Scheduling can send your shifts to the calendar app on your phone or computer. Once set up, your shifts appear alongside your personal events and stay up to date automatically.

How it works

Crew Scheduling generates a special web address (a subscription link) just for your schedule. When you add this link to your calendar app, the app checks it regularly and pulls in your latest shifts. If your schedule changes, the calendar updates on its own.

Getting your subscription link

  1. Click your name at the bottom of the menu to open the profile dropdown, then choose Profile.
  2. Find the Calendar Subscription section on the profile page.
  3. Click Copy to copy the link to your clipboard.

Adding to your phone (iPhone)

  1. Open the Settings app on your iPhone.
  2. Tap Calendar, then Accounts, then Add Account.
  3. Choose Other, then Add Subscribed Calendar.
  4. Paste the subscription link and tap Next.
  5. Give the calendar a name like "Work Schedule" and tap Save.

Adding to your phone (Android)

  1. Open Google Calendar on your phone or go to calendar.google.com on a computer.
  2. On the computer, click the + next to "Other calendars" and choose From URL.
  3. Paste the subscription link and click Add calendar.
  4. The calendar syncs to your phone automatically through your Google account.

Adding to a computer

Most calendar applications (Apple Calendar, Outlook, Google Calendar) support URL subscriptions. Look for an option like "Subscribe to calendar" or "Add calendar from URL" and paste your link.

Important notes

  • The subscription link is private to you. Do not share it with others.
  • Changes to your schedule usually appear in your calendar within a few hours, depending on how often your calendar app checks for updates.
  • This is a one-way sync. You cannot edit shifts from your calendar app -- changes must be made in Crew Scheduling.