The Patient Info section is the identity of the patient — who they are, demographics, weight, and contact information. The rest of the Patient tab only becomes editable after you add a patient here.

The Patient Info section on the Patient tab with the Add Patient entry point.

Adding a patient

  1. On the Patient tab, click Add Patient. The patient search modal opens.
  2. Type the last name. CloudPCR searches your agency's patient directory and shows matches.
  3. If the patient is someone your agency has transported before, pick them from the list — every field in Patient Info fills in.
  4. If the patient is new, click Add New Patient and fill in the name and date of birth.

Once a patient is linked, the section header shows the patient ID (like PTID-1234) and a Change Patient link if you need to switch to a different record.

Name

Last Name, First Name, Middle Name, Suffix.

Demographics

  • Social Security Number — masked. Use the PN button to record Refused, Not Applicable, or Unable to Complete instead of typing a fake value.
  • Date of Birth.
  • Sex.
  • Time of Birth — shown only when the DOB is the same day as the incident (newborn).
  • Gender — CloudPCR marks this field as deprecated; Sex is the current NEMSIS field.
  • Age and Age Units — auto-calculate from DOB and incident date.
  • Race — multi-select.
  • Preferred Language(s) — multi-select.

Patient weight

  • Estimated Body Weight — type a number and pick LB or KG. CloudPCR stores kilograms regardless of which unit you pick.
  • Length Based Tape Measure — for pediatric calls, pick the Broselow color that matches.

Contact

Add one or more Phone Number(s) (each with a type: mobile, home, work) and one or more Email Address(es). Click Add phone number or Add email address to record additional ones.

Home address

Uses the same address lookup as the scene address. See Looking up an address. Census Tract is available if your state uses it.

Alternate home residence

Alternate Home Residence — fill in if the patient lives somewhere other than a standard home (homeless, correctional facility, hospice, nursing home, etc.).

If the patient cannot tell you their information

For patients who are unconscious, intoxicated, or refusing to give info, use the NV button on each field — Not Applicable, Not Recorded, Not Reporting. NEMSIS allows these and CloudPCR will not block submission. Your state cares more about an honest "unknown" than a fake placeholder.

Important: If you link a patient you have transported before, always verify the information is still correct. People move, change phone numbers, and have birthday corrections. Look at the screen, look at the patient, and confirm.
NEMSIS required: Last Name, First Name, Date of Birth, Sex, Race, and the home address are NEMSIS-required for state submission. Use the NV button for anything genuinely unknown rather than making up a placeholder value.