Once an inspection is signed, you can generate a PDF and email it to the property owner without leaving Fire. The PDF includes the findings, the photos you flagged, and both signatures.

Previewing the report

  1. Open the inspection.
  2. Click View Report.
  3. The HTML preview opens. Scroll through to confirm the findings, photos, and signatures look right.

Downloading the PDF

  1. From the inspection page or the report preview, click Download PDF.
  2. Save the file to your computer or share it directly from your browser.

Emailing the report

  1. From the inspection page, click Email Report.
  2. Enter the recipient email addresses. You can enter up to 10 recipients per send, separated by commas or semicolons.
  3. Optionally add a short message that goes in the body of the email.
  4. Click Send.

What is on the report

  • Header -- The property address, the report number, the inspector, the inspection type, and the dates.
  • Findings -- Grouped by severity (Critical, Major, Minor, Observation), with the code, description, location, and date found.
  • Photos -- Only photos with Include in Report turned on appear here.
  • Signatures -- Inspector signature image, representative signature image, and the typed representative name.

Tips

  • If you need to keep an internal photo off the report (something only the bureau should see), leave Include in Report off on that photo.
  • The email message is short by design -- the report is the document. Use the message field to remind the owner about the response window or follow-up date.