Every property in Fire has three levels: property, building, and occupancy. You only use as many as the address actually has. This article explains when to add each level.

The three levels

  • Property -- The address as a whole. A parcel, a campus, a parking lot. Everything inside it shares one property record.
  • Building -- A single structure within the property. A property can have one building or many.
  • Occupancy -- A tenant, suite, or use within a building. A strip mall has many occupancies in one building.

Adding a building

  1. Open the property.
  2. Click the Buildings tab.
  3. Click Add Building.
  4. Fill in the building name, year built, construction type, roof type, height, floors, square footage, and any other building-level details.
  5. Click Save.

Adding an occupancy

  1. Open the property and click the Buildings tab.
  2. Find the building this occupancy lives in.
  3. Click Add Occupancy on that building.
  4. Fill in the occupancy name, the type, the floor or suite, and the square footage.
  5. Click Save.

Examples

A single warehouse. One property, one building, one occupancy. The building stores the construction type and dimensions. The occupancy stores the use.

A strip mall with ten tenants. One property, one building, ten occupancies. The building stores the construction, year built, and square footage of the structure. Each occupancy stores the tenant's name, suite number, and use.

A college campus with twelve buildings. One property, twelve buildings, however many occupancies each building needs. The property holds the campus-wide information, like the master Knox box location and the main FDC. Each building stores its own construction details. Each occupancy is a tenant or department.

Tips

  • You can add contacts at any level. The building manager goes on the building. The tenant manager goes on the occupancy.
  • Chemicals are stored at the property level, but you can note the building or suite in the storage location field.
  • Inspections are linked to a property and optionally to a specific building. Use the building link when an inspection only covers part of the property.