When you use barcode scanning
Barcode scanning is available during the drug replacement step of a checkout. When you swap out a drug and put in a new one, you can scan the barcode on the replacement item instead of typing in the lot number and expiry date by hand.
How it works
- During a replacement, when the system asks for the replacement item details, look for the scan option.
- Use your device's camera or a connected barcode scanner to scan the barcode on the drug packaging.
- Drug Tracking reads the barcode and extracts the information encoded in it.
- The lot number and expiry date fields are filled in automatically.
- Verify that the auto-filled information looks correct, then confirm.
What the system reads from barcodes
Drug packaging typically uses a GS1 barcode format. This format encodes several pieces of information using standardized codes called Application Identifiers. Drug Tracking can extract:
- NDC (National Drug Code) — identifies the specific drug product.
- Lot number — the manufacturer's batch identifier.
- Expiry date — when the drug expires.
Example
You are replacing an expired vial of Midazolam on Medic 12. You grab a fresh vial from the station supply. Instead of squinting at the tiny print on the vial to read the lot number, you scan the barcode on the box. The system fills in lot number "MDZ-2025-0742" and expiry date "2027-08-15" automatically. You confirm and move on.
Tip
Scan the barcode on the outer packaging (the box) rather than the vial itself. The box barcode is usually larger, easier to scan, and more likely to include all the encoded data. If you only have the vial, it will usually still work but may take a steadier hand.