The Supplies Used section is where you record disposable supplies that are billable to the patient. Splints, bandages, IV starts, oxygen — anything your agency bills for individually.

The Supplies Used section on the Billing tab for billable disposable supplies.

How to add a supply

  1. Click Add Supply Item.
  2. Type the supply name in the text box.
  3. Enter the quantity used in the Qty box.
  4. Click Add Supply Item again for each additional supply.

Why this matters

Most insurance contracts pay a base rate plus a per-mile rate, but a few high-cost supplies are reimbursed separately. Recording them here means your agency captures that revenue. Skipping it means leaving money on the table.

An example

You respond to an open femur fracture. You use a traction splint, two large trauma dressings, and a saline lock. In the Supplies Used section you add a row for each one with the matching quantity. Your billing team adds them to the claim and your agency gets paid for the supplies on top of the transport.