The equipment inventory is a catalog of every type of equipment your agency owns and tracks. Each item represents a kind of equipment (like "Portable Radio" or "Bunker Coat"). The inventory tracks how many you have, how many are available, what they cost, and flags items that drop to or below a minimum threshold.

Opening the inventory

  1. Open Equipment from the menu.
  2. The Inventory tab is the default view.
  3. Each row shows Item, Category, SKU, Unit Cost, On Hand, Available, and a Low? flag.

Adding a new item

  1. Click Add Item in the header.
  2. Enter the Item Name.
  3. Pick a Category, or click Add Category inline to create one.
  4. Enter the SKU / Asset Tag your agency uses.
  5. Enter the Unit Cost.
  6. Enter the Total Quantity and Available Quantity.
  7. Set the Minimum Threshold. When the available count drops to or below this number, the Low? flag lights up on the row.
  8. Fill in any other fields that apply (condition, vendor, purchase date, warranty, service interval).
  9. Save.

Low-stock flag

When an item's available quantity drops to or below its Minimum Threshold, the Low? column lights up on its row. Check your inventory regularly and reorder before you run out, especially for consumables like batteries, gloves, or SCBA bottles.

Example

Your agency tracks portable radios. You add "Portable Radio — Motorola APX 8000" with Total Quantity 30, Unit Cost $4,500, and Minimum Threshold 5. As radios get issued out, the Available count drops. When only 5 are left available, the Low? flag lights up on that row and you know it is time to consider ordering more.