Job titles define the roles in your agency, like Firefighter, Paramedic, Lieutenant, or Administrative Assistant. Each title can have certification requirements attached, so the system can flag when someone in that role is missing a required credential.

Creating a job title

  1. Click Personnel in the menu and open the Job Titles tab.
  2. Click New Job Title.
  3. Enter the Job Title, an optional Code, and an optional Description.
  4. Leave Active on unless the title is retired.
  5. Submit the form.

Adding certification requirements

Certification requirements are managed from a separate action on each row:

  1. Find the job title in the list.
  2. Open the row action menu and click Requirements.
  3. Click Add requirement for each certification the role requires.
  4. For each requirement, pick the certification, optionally set a Level, set Reminder Days (how many days before expiration to start reminders — defaults to 30), and add notes if useful.
  5. Submit the form.

Why certification requirements matter

When employees with a given job title look at their own My Certifications page, they see a Required Certifications panel at the top that shows which certifications they are missing, which are current, and which are expired. The compliance report in the Reports section uses the same data.

Editing a job title

Use the Edit row action to change the name, code, description, or active flag. Use Requirements to update the certification list.

Example

Your medical director decides that all field supervisors must carry a current PALS certification. You open the Field Supervisor row, click Requirements, click Add requirement, pick PALS, and submit. Supervisors now see PALS listed on their own My Certifications page, and the compliance report flags anyone missing it.